Exhibitors are responsible for keeping booths clean after move-in and at the end of each day. NIEA has the right to order daily cleaning if booth appearance requires it. Cleaning costs are not included in the booth rental fee and will be borne by the exhibitor. Electrical requirements, projection requirements, and all furniture and accessories are also the responsibility of the exhibiting company.

Please keep noise in your booth to a minimum. Noise from electrical or mechanical apparatus should not interfere with other exhibitors. No exhibitor shall operate equipment or voice reproducing machines that would cause annoyance to other exhibitors. Earphones must be provided or such recording devices must be enclosed in a special booth. NIEA reserves the right to determine at which point sound constitutes interference with others and if it does, it must be disconnected. Cylinders containing oxygen, compressed air or other gas must be secured by a strap stand or cart in any upright position to prevent tip-over. Exhibitors not complying with this rule are not permitted to use such cylinders in the exhibit area.

Combustible materials used in the exhibit hall must be flame-proof in accordance with the Buffalo Fire Department Codes. Use or storage of flammable liquids, gasses or solids is strictly forbidden.

Booth decorations are to be professional, standard booth design. No gimmicks or attention-getting decorations are permitted. Exhibits are not permitted to span an aisle by ceiling or floor covering. No signs, part of exhibits, supplemental lighting or any other exhibit material may be suspended from or attached to the ceiling of the exhibit hall or taped, posted, nailed, screwed or otherwise attached to columns, walls, drapes, floor, or any other interior or exterior surface of the center. Exposed or unfinished sides and/or backs or exhibits and displays must be draped or finished so as to present an attractive appearance when viewed from aisles or adjoining exhibits. All exhibits will be inspected during set-up and, at the direction of the NIEA Convention Manager. The decorator will install draping at the exhibitor’s expense to any part of the exhibit deemed objectionable by other exhibitors or NIEA.

All linear booths are 100 sq. ft. (10′ x 10′). Booths have a back wall drape that is 8′ high, with sidewall drapes that are 36′ high. Total height of exhibits (including decorations) may not exceed 8’3”. All display fixtures over 4′ in height and placed within 10 lineal feet of an adjoining exhibit must be confined to that area of the exhibitor’s space that is at least 5′ from the aisle line. No solid exhibit construction may exceed 42” in height, except in the rear one-half of the booth. The intent of the height and depth restrictions is that each exhibitor is entitled to a reasonable sight line from the aisle regardless of the size of exhibit.

Each 10′ x 10′ booth is provided with: one (1) 6-foot draped table; two (2) chairs; one (1) identification sign; one (1) waste basket and exhibit registration for two (2) people. Exhibitors may not sublet or share the whole or any part of their booth. All booths selling raffle tickets must be pre-approved by the NIEA Convention Manager.

Nothing shall be posted, tacked, nailed or otherwise attached to the walls, floors or other parts of the Convention Center or furniture contained in the facility. The use of stick-on decals is discouraged, and the distribution and display of helium balloons are prohibited in the Convention Center.

NIEA follows the Indian Arts & Crafts Act. Vendors who sell Native goods will be asked to provide a copy of their tribal enrollment card. Vendors who are not able to provide a card will not be permitted to sell their goods at the Trade Show. For further clarification, email registration@niea.org.