Constitution and By-Laws of the National Indian Education Association
Amended October 28, 2011
NIEA advocates and assures optimum educational opportunity that is based on tribal languages and cultures, enhancing tribal sovereignty, and maximizing participation in the education of American Indian, Alaska Native and Native Hawaiian people.
NIEA promotes appropriate educational services to be provided with sensitivity to individual, tribal, and cultural values wherever American Indian, Alaska Native and Native Hawaiian learners reside, utilizing the most effective method including those methods to meet special needs.
NIEA coordinates and cooperates with tribal and other organizations to provide future directions, increased communication and effective leadership in education, cultural, social and economic development for American Indians, Alaska Natives and Native Hawaiians.
NIEA advocates communication and effective Indian leadership throughout Indian Country for the purpose of promoting Native language revitalization, educational research (i.e., best practices in Native education), educational advancement, educational personnel development and to implement the ideals of NIEA.
The name of the Corporation shall be the National Indian Education Association (NIEA).
Article II: Corporate Seal
The corporate seal shall be circular in form and shall have inscribed thereon the name of the corporation and the name of the state of the incorporation and the words "Corporate Seal."
Article III: Membership
The Corporation shall have six categories of membership which shall be defined as follows:
General Voting Membership: General voting membership shall be composed of those who reside in the United States and/or U.S. Territories:
Meet the definition of American Indian, as presented; or
Meet the definition of Alaska Native, as presented; or
Meet the definition of Native Hawaiian, as presented; and
- Who are at least 18 years of age
Student Voting Membership: Student voting membership shall be open to any person who:
- Meets the definition of American Indian, Alaska Native, or Native Hawaiian, as presented; and
- Shall be currently enrolled full-time, as defined by their institution, in a post-secondary institution of higher learning and shall be a student for two full semesters or three quarters or trimesters within the NIEA membership year; and
Who are at least 18 years of age.
Lifetime Membership: Lifetime voting membership shall be granted to:
Past Presidents; and
NIEA Educators of the Year
Associate Membership: Associate membership shall be open to all those persons who do not meet the requirements for student or general voting membership. Associate members shall not have the power to vote on NIEA business.
International Membership: Those Indigenous members who choose to be associated with NIEA who reside outside the United States and Territories.
Organizational Membership: Shall be Tribes, Nations, organizations, corporations, federal agencies, and educational institutions who do not meet the requirements of voting membership.
Definition of American Indian: For the purposes of the NIEA Constitution, the term "American Indian" shall mean any U.S. Citizen who: 1) is a member of a tribe, Nation, band or other organized group of Indians, including those tribes, Nations, bands or groups terminated since 1940 and those recognized now or in the future by the state in which they reside, or who is a descendent, in the first or second degree, of any such member, or 2) is considered by the Secretary of the Interior to be Indian for any purpose, or 3) is an Eskimo or Aleut or other Alaska Native, or 4) is recognized as an Indian by his/her community.
Definition of Alaska Native: For the purposes of the NIEA Constitution, the term "Alaska Native" shall be any U.S. Citizen who is an Eskimo or Aleut or other Alaska Native as defined by the Alaska Native Claims Settlement Act of 1971.
Definition of Native Hawaiian: For the purposes of the NIEA Constitution, the term "Native Hawaiian" shall be any U.S. Citizen who is a descendent of the aboriginal peoples inhabiting the Hawaiian Islands, who exercised sovereignty and subsisted in the Hawaiian Islands in 1778.
Article IV: Board of Directors
Qualifications: Directors shall be voting members of the Association.
Number: The number of directors shall be twelve (12). Ten of the directors shall at all times be general voting members and two at all times shall be student voting members. All directors shall be elected by the voting membership (general and student).
Term: Directors elected by the general voting membership shall be elected so that one-third of these directors shall have terms expiring at each annual meeting. Student directors must meet the criteria of the student voting membership or they must relinquish their seat and shall serve two (2) year terms.
Powers: The affairs of the Association shall be managed by its Board of Directors. The Board shall carry out the functions of the organization between meetings of that body and perform such acts as may be assigned to it and shall carry out the purposes and policies of the Association. The acts of the Board of Directors shall be effective for all purposes as the act or authorization of the Association, provided however, that the Board of Directors shall have no authority to repeal, rescind, veto or repudiate any action taken at any general meeting of the Association, or at any special meeting held thereafter. A majority of the vote by the membership at a meeting at which at least 7 members are present shall be necessary for the adoption of any motion.
Elections: Election of the Board of Directors will be by vote of the voting membership and shall be in accordance with NIEA election procedures as stated in the NIEA By-Laws. Each voting member shall be entitled to one vote on each matter submitted to a vote of the membership. Proxy votes shall not be allowed.
Number of Officers: The officers of this Association shall consist of a President, Vice President, Secretary, Treasurer and a President-elect.
Election of Officers: At each annual meeting of the Board of Directors, the board shall elect, from within their number, the President, the Vice President, the Secretary, the Treasurer and the President-elect. Such officers shall hold office until the next annual meeting of the membership.
Duties: The duties of the officers shall be as follows:
- The President shall preside at all meetings of the Board of Directors and of the general membership, he/she shall assume other duties as prescribed in this document and the By-Laws, and he/she may execute and deliver, with the approval of the Board of Directors in the name of the Association, any deeds, mortgages, bonds, contracts or other instruments pertaining to the business of the Association and, in general, shall perform all duties usually incident to the office of the President. The President shall represent the organization in any public presentations or designate a member to do so. The President may with the approval of the Board of Directors obligate the organization up to three (3) years and with the approval of the membership for longer periods of time.
- The Vice President shall have such powers and perform such duties as may be specified in the By-Laws or prescribed by the Board of Directors or the President. In the event of absence or disability of the President, the Vice President shall succeed to his/her power and duties in the order designated by the Board of Directors. The Vice President shall have the duty to assure appropriate function of committees.
- The Secretary shall attend all meetings of the Board of Directors and shall oversee the recording of all of the proceedings, disseminate them to Board members, maintain a minute book, and make public to the NIEA membership. He/she shall assist in giving proper notice of meetings to members and directors. The Secretary shall oversee all elections.
- The Treasurer shall cause an account for all monies and property of the Association to be maintained. He/she shall perform such duties. The Treasurer shall report in writing a financial statement to the voting membership at least twice annually.
The President-elect shall Chair or Co-chair the NIEA Convention prior to assuming duties as President. He/she shall be a member of the Executive Committee, and shall vote as a board member. He/she will work closely with all officers and committees to become acquainted with their duties and responsibilities.
An Ombudsman may be appointed by the Board to serve as a link between the Board and the staff, specifically on policy development and implementation.
Removal: Any director may be removed from the Board of Directors by two-thirds (2/3) vote of the Board members for not fulfilling their responsibilities to the NIEA, failing to meet membership criteria, and/or violating the Board code of ethics and/or conflict of interest.
Resignation: Any director may resign by filing notice with the Board.
Vacancies: Any vacancy on the Board, including officers, shall be filled by the Board of Directors for any unexpired term.
Other Officers: Additional board position(s) may be approved by the voting NIEA membership and thereafter filled by the Board of Directors from within the existing Board.
Reimbursement: No salary or fees shall be paid to the Board of Directors, as such, but the Directors will be reimbursed for expenses incurred on behalf of the association upon submission of an itemized report of any expense incurred to the Executive Director or President.
Indemnification: Each present and past director or officer, whether or not in office, and the executors, administrators, or legal representatives of any such director or officer, shall be indemnified by the association against all reasonable costs and expenses (including the cost of reasonable settlements made with a view of curtailment of the costs of litigation, but exclusive of any amount paid to this association in settlement) and counsel fees paid or incurred in connection with, or arising out of, any action, suit, or proceeding to which any director or officer or his/her executors, administrators, or other legal representatives may hereafter be made a party by reason of his/her being or having been a director or officer of the association; provided:
the action, suit, or proceeding, shall be prosecuted to final determination and it shall not be finally adjudged that he/she had been derelict in the performance of his/her duties as such director or officer, or
the action, suit or proceeding, shall be settled or otherwise terminated as against such director or officer or his/her executors, administrators, or other legal representatives without a final determination on the merits and it shall be determined that such director or officer had not in any substantial way been derelict on the performance of hier/her duties as charged in such action, suit, or proceeding, such determination to be made by a majority of the members of the Board of Directors who were not parties to such action, suit, or proceeding although less than a quorum or by any one or more disinterested persons to whom the question may be referred by the Board of Directors, for the pusposes of the preceding sentence,
"action, suit, or proceeding" shall include every action, suit, or proceeding, civil, criminal or other;
the right of indemnification conferred thereby shall extend to any threatened action, suite, or proceeding, and the failure to institute shall be deemed as final determination.
a judgment of conviction in any criminal action, suit, or proceeding shall not constitute a determination that the person(s) so convicted has been derelict in the performance of his/her duties if it is determined by a majority of the members of the Board of Directors who are not part thereto, although less than a quorum, or by one or more disinterested persons to the question may be referred ty the Board of Directors, that the person so convicted acted in good faith, for the purpose which he/she reasonably believed to be in the best interest of the association; and the he/she had no reasonable casue to believe that his/her condust was unlawful.
The Association shall als indemnify any employee who is not an officer to the same extent that it does any officer. The foregoing right of indemnification shall not be exclusive of any other rights wo which any director or officer or employee may be entitled as a matter of law or which may be lawfully granted to him/her.
Article V: Employees
Executive Director: An executive director may employed by the Board of Directors to fulfill the stated purposes and objectives of the Association. He/she may in turn recommend employment of other employees with approval of the Board of Directors.
Qualifications and Duties: Qualifications and duties of employees shall be determined by the Board of Directors and included in the personnel policies and procedures. The Executive Director shall develop personnel policies to be approved by the Board for the conduct of employees.
Conflict of Interest: Members of the Board of Directors shall follow the conflict of interest policy and may not be employees of NIEA.
Nepotism: Persons related to Board members and/or the Executive Director may not be employed by NIEA.
Article VI: Committees
Creation: The President, with the approval of the Board of Directors, or the general membership, may cause committees to be formed with guidelines for their operation.
- The President will appoint the chairperson(s) of the committees from within the members of the Board of Directors upon their taking office or from the general membership with Board approval.
- The Committee chair(s) shall prepare a report for the Vice President to be given to the Board at each regularly scheduled Board meeting.
Article VII: Ratification
Changes or revisions of the Constitution will require two-thirds (2/3) of at least fifty percent (50%) of the voting membership to move for ratification.
Article VIII: Amendments
Amendments will require a two-thirds (2/3) vote of thirty-five percent (35%) of the voting membership.
Article IX - By-Laws
By-Laws will require for passage two-thirds (2/3) vote of the votes cast by the voting membership. The NIEA Board of Directors will cause By-Laws to be established for the Association which will outline the internal operations of the organization.
Amended this 28th day of October, 2011 at the annual National Indian Education Association convention in Albuquerque, New Mexico.
Signed: Mary Jane Oatman-Wak Wak, President (2010-2011)
National Indian Education Association
These By-Laws are governed by and subject to the provisions contained within the Constitution of the National Indian Education Association. By-Laws are therefore secondary and subordinate to the aforementioned Constitution. By-Laws are made and used for the regulation of the internal affairs of the corporation and its dealings with others and for the government of its members.
Article I: Purposes
The name of the corporation shall be the National Indian Education Association (NIEA). The purposes of the organization are:
- To evaluate and improve the delivery of tribal, federal, state and local educational services
- To establish and maintain liaisons with tribal, federal, state and international agencies
- To provide analyses and proactive strategies about issues pertaining to the education of American Indians, Alaska Natives and Native Hawaiians.
- To define issues in anticipation rather than in reaction
- To make recommendations in the area of legislation
- To promote human resource development among American Indians, Alaska Natives and Native Hawaiians by aligning educational and lifelong learning experiences with employment opportunities.
Technical Assistance Services:
- To perform a technical clearinghouse function for education-related issues and developments
- To assess and coordinate existing resources and technical assistance services
- To identify NIEA membership who can provide technical assistance where needed
- To conduct educational workshops and forums outside the annual convention
- To conduct coordination activities with national Indian organizations, federal, state and international agencies
- To coordinate specific activities with state Indian education associations, state education organizations, and regional American Indian, Alaska Native or Native Hawaiian entities.
- To maintain active relationships with tribal governments, tribal education departments, Alaska Native corporations and Native Hawaiian entities.
- To conduct active relationships with local educational agencies.
- To conduct an annual convention for assembling the membership of the NIEA to facilitate organizational business
- To coordinate workshops, forums, meetings and hearings to be held concurrently with the annual convention
- To disseminate specific education issue alerts
- To disseminate a quarterly newsletter during the months of January, April, July and October
- To promote the development and communication of Indian education research findings
- To develop position papers as may be needed.
Article II: Membership
Membership: The annual NIEA membership shall commence confirmation of paid membership. NIEA will compile and report data of the membership annually.
Fees: Organizational membership fees will be determined and set by the NIEA Board of Directors.
Lifetime Membership: An NIEA lifetime membership will be provided to the past presidents of NIEA at the conclusion of each presidential term, and to past recipients of the annual NIEA Indian Educator of the Year.
Honorary Membership: A NIEA honorary membership can be conferred only at the direction and approval of the NIEA Board of Directors. The honorary memberships will be awarded from the appropriate category of NIEA membership.
Approvals: The NIEA Board of Directors shall be the power to establish procedures and to rule on membership approvals.
Transfers/Reassignments: A NIEA membership shall not be transferrable or reassignable.
Resignations: Any member may resign by filing a written notice of such intention with the NIEA Secretary.
Termination: A NIEA membership may be terminated for cause, after an appropriate hearing, by a majority vote of the NIEA Board of Directors. Any membership so terminated will not preclude an application for membership during the next subsequent membership period.
Article III: Membership Meetings
Annual Membership Meeting: The annual meeting of the members shall be held during the annual convention.
Place and Time of Membership Meeting: The NIEA Board of Directors shall have the authority to specify the date, time and place of meetings to be held, provided that proper notice of such meeting is given.
Notice of Membership Meetings: Written notice stating the day, time and place of any meeting of members shall be communicated by mail or electronic communication to each member entitled to vote at such meeting, by or at the direction of the President, or the officers or members calling the meeting. In case of a special meeting or when required by statute or By-Laws, the purpose or purposes for which the meeting is called shall be stated in the notice. The notice of a meeting shall be deemed to be delivered when deposited in the United States mail addressed to the member at his/her address as it appears on the records of the corporation, with postage thereon paid.
Waiver of Notice: Whenever any notice is required to be given under provisions of the Non-profit Corporation Act of Minnesota or under provisions of the Articles of Incorporation, a waiver in writing, signed by the member(s) whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.
Special Membership Meetings: Special meetings may be called by the majority of the NIEA Board of Directors or by petition signed by not less than ten percent (10%) of the voting membership. The validation of the membership identified on a petition shall be the responsibility of the NIEA Board Secretary.
Action Without Meetings: Any action required by law to be taken at a meeting of the NIEA membership, or any organizational business that may be taken at a meeting of the NIEA membership, may be enacted without a meeting if a consent in writing, setting forth that action so taken, shall be signed by twenty percent (20%) of the members entitled to vote with respect to the subject matter whereof. The validation of the membership providing consent shall be the responsibility of the NIEA Board Secretary.
Order: All meetings are to be conducted by the latest edition of Robert's Rules of Order, as most recently revised. A process to waive the use of Robert's Rules of Order shall conform to the most recently revised Robert's Rules of Order.
Parliamentarian: The President shall annually appoint a parliamentarian to rule on points of order.
Quorum/Adjourned Meeting: Thirty-five percent (35%) of the entire NIEA membership of the corporation shall constitute a quorum for the transaction of business at any annual or special meeting. Once a quorum has been established, a meeting may be recessed from time to time without notice other than by announcement at that meeting. At reconvened meetings, any business may be transacted that might have been transacted at the meeting as originally noticed.
- Each general and student member shall be entitled to one vote on each matter presented to a vote of the membership, except for the election of directors as specified below.
- Proxy votes shall not be allowed.
- Once a quorum is established, a majority vote of the general and student membership present at the meeting shall be necessary for the adoption of any formal action.
Article IV: Board of Directors
Election Procedures: The election of board members shall following the procedures outlined below:
- The procedures pertaining to the qualifications and election of the NIEA Board of Directors will be published each year in the Annual Call to Convention and sent to all NIEA voting members.
- General member terms are for three (3) years and student member terms are for two (2) years. Terms for student members shall be staggered.
- Only American Indians, Alaska Natives and Native Hawaiians, as defined under the NIEA Constitution, are eligible to serve on the NIEA Board.
- Only NIEA members in good standing may make nominations, be nominated and then be elected.
- Student nominees must meet the definition of student membership criteria as outlined in the Constitution for the duration of the term.
- NIEA members nominated for Board positions will be voted on by both general and student members.
- NIEA Board nominations will require a deadline of no less than 60 calendar days prior to the first day of the Convention. If the deadline dates fall on a weekend or holiday, the deadline date will be the following business day.
- Election of board members will be held on-site at the NIEA convention. Election procedures will be in accordance with elections procedures established and published by the Board of Directors.
- Absentee balloting will be provided for NIEA members not able to attend the NIEA convention. Absentee voting procedures will be in accordance with election procedures established and published by the NIEA Board of Directors.
- All official absentee ballots meeting the postmark deadline listed in the Call to Convention will be tallied by members of the Elections Committee one day prior to the start of the annual NIEA convention.
- Ballots shall be spoiled if the member votes for more than the number required, or if the ballot is unclear in any way. The NIEA Parliamentarian will preside as the official election judge.
- The elections results will be announced at the Third General Assembly at each convention.
- Board members elected shall be sworn in at the Fourth General Assembly and assume official duties at the first NIEA Board of Directors meeting following the NIEA convention at which they were elected.
Re-election: Board members may not serve consecutive terms.
Vacancies: Any vacancy on the Board shall be filled by candidate with the next highest number of votes from the most recent board election to complete the unexpired term. Any unexpired term of an officer shall be filled from within the board.
The NIEA President in collaboration with the board shall set a calendar of regular board meetings at least seven (7) days prior to the meeting.
Notice of any regualr meeting shall be provided at least seven (7) days prior to the meeting. an agenda containing the business and/or purpose of the meeting shall be provided.
A special meeting of the NIEA Board of Directors may be called by the President and/or four (4) board members. At least 48 hours notice shall be given for any special meeting. An agenda containing the business and/or purpose of a special meeting shall be provided.
- A quorum shall be seven (7) of twelve (12) board members present unless otherwise specified.
- Meetings of the NIEA Board of Directors shall be conducted according to Robert's Rules of Order, as most recently revised. All meetings shall be open to the membership and general public.
- Executive session(s) may be called by a majority vote of the NIEA Board of Directors for matters dealing with personnel, grievances, organizational procedures and negotiations related to contracts, grants and agreements. Any motion to enter into executive session will require a stated purpose with the time reported for entering and closing such session(s) in the official minutes.
- The President may conduct meetings of the board by conference call for issues requiring immediate attention and necessary actions by the board, provided that waivers of notice be given orally and confirmed in writing with the NIEA Secretary. Written confirmation of each vote shall be forwarded to the Secretary.
Executive Committee: The NIEA Board of Directors by three-fourths (3/4) affirmative action of the entire board may establish an Executive Committee consisting of the officers of the Association. Such committee may meet at stated times or on notice by the NIEA President. During intervals between meetings of the board, such committee shall advise and aid the officers of the corporation in all matters concerning the business and affairs of the corporation and generally perform such duties and exercise such powers as may be directed or delegated from time to time by the NIEA Board of Directors. The NIEA Board of Directors by three-fourths (3/4) affirmative action may authorize the executive committee to exercise the powers of the NIEA Board of Directors and the power to fill vacancies on the NIEA Board of Directors.
Ombudsman: The Ombudsman shall maintain records of and enforce board policies and procedures, chronicle institutional knowledge, and be a liaison between the board and NIEA office. He/she shall: serve as an ex-officio member of the board and Executive Committee; provide an orientation to new board members and staff on the institutional history, policies and procedures; maintain a visible presence at the convention by reviewing policy and procedural questions and issues, advising the board of violations, and assisting with the resolution process. His/her work will be for a period of four years and this position will be appointed by the board.
Travel Compensation: The NIEA Board of Directors may receive compensation for travel expenses incurred with regular, special or committee meetings. Such compensation shall be provided according to the most current federal rates.
Article V: Committees
Committees: Board members for committees shall be selected on an annual basis with duties to be assigned by the Board of Directors. Other standing or ad hoc committees may be organized at the discretion of the NIEA Board. Committees will convene and perform related tasks, as appropriate.
- Legislative and Resolutions
- Convention and Events (Elections, Awards, Publicity, Legislative Summit, Hearings, Board Meetings, etc.)
- Fiscal Policy and Budget
- Organizational Policy (Constitution and By-Laws, Board Policies and Procedures, Personnel Policies, Fiscal Policies ,etc.)
Projects, Programs, and Research
Other standing or ad hoc committees may be organized at the discretion of the NIEA Board. Committees will convene and perform related tasks, as appropriate.
Committee Selection: The chairperson(s) of each committee shall select or accept members to the committee subject to the majority approval of the Board. Committee membership shall not be limited to the NIEA board members. Any committee vacancy may be filled by appointment for the unexpired term.
Terms: The terms of the chairperson(s) and committee members shall expire at the conclusion of the annual NIEA convention.
Number of Individual Chairs for One Board Member: A NIEA board member may not serve as chairperson for more than two (2) committees.
Committee Expenses: Any committee-related expenses shall be subject to prior approval of the NIEA Board of Directors.
Article VI: Interorganizational Affiliations
The NIEA Board of Directors may establish formal affiliations with American Indian/Alaska Native/Native Hawaiian organizations such as state Indian education associations, regional corporations, tribal and Indian student organizations and other entities, as deemed appropriate.
Article VII: General Business
Fiscal Year: The fiscal year of the Association shall commence on January 1st and conclude on December 31st.
Bonding: The NIEA Board of Directors shall require any offer or employee handling or having custody of organizational funds to give bond with good sufficient surety in an amount and character to be determined by the Association in compliance with regulations and authorize payment of the premium(s) from the funds of the Association.
Contracts: The NIEA Board of Directors may authorize any officer or officers, agent or agents of the corporation, in addition to the officers so authorized by these By-Laws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation and such authority may be general or confined to specific instances.
Checks: All checks, drafts or orders for payment of money, notes or other evidence of indebtedness issues in the name of the corporation shall besieged by at least two (2) members of the NIEA Board, agent or agents of the corporation and in such a manner as shall from time to time be determined by resolution of the NIEA Board of Directors.
Deposits/Funds: The NIEA Board of Directors shall have the power to acquire and receive funds and property of every kind of nature whatsoever, whether by purchase, conveyance, lease, gift, bequest, grant, legacy, devise or otherwise, and to own, hold, invest, spend, make gift, grants and contributions of, and to convey, transfer and dispose of any funds and property and the income therefrom for the furtherance of the purposes of this corporation or any of them and to lease, mortgage, encumber, invest and use the same, and such other powers as are consistent with the foregoing purpose and which are afforded to the corporation of the Minnesota Non-profit Corporation Act.
Audit: The NIEA Board of Directors shall cause the records and books of account of the corporation to be audited at least once in each year and at such other times as it may deem necessary or appropriate.
Examination by Members and Directors: Every member or director of the corporation shall have the right to examine in person, or by agent or attorney, at any reasonable time or times, for any proper purpose, and at the place or places where usually kept, all books and records of the corporation and to make extracts therefrom at the expense of the individual requesting such corporate documentation.
Information to Members and Directors: Upon request by a member or director of the corporation, the Association shall furnish to that individual a statement showing the financial results of all operations and transactions affecting income and surplus during the corporation's last fiscal year. The cost of furnishing such information shall be the responsibility of the member or director requesting the information.
Reimbursement to Directors: No salary or fees shall be paid to directors, as such, but the directors will be reimbursed for expenses incurred while conducting business on behalf of the Association. An itemized report for any expenses incurred shall be submitted to and signed by the executive director and be reported to the Treasurer.
Article IX: Annual Convention
Convention Site: The site of the annual NIEA convention will be selected by vote of the NIEA membership, at least five (5) years prior to the date of that convention to be considered, from a group of cities selected by the NIEA Board of Directors.
- The NIEA Board of Directors shall send requests for proposals to selected cities which will have the capacity to host the annual NIEA convention, will be cost effective and profitable for NIEA, will maximize attendance and participation by the NIEA membership, and will increase and promote the visibility of NIEA.
Default: In the event that the NIEA Board of Directors or the host organization(s) for a designated convention declares a default in the fulfillment of a convention proposal, the Board shall be authorized to select an alternative convention site.
Terms, Contracts and Agreements: The NIEA Board of Directors shall have the authority to negotiate and approve all terms, contracts and agreements related to the annual convention, including but not limited to the following:
- Approving convention dates and program agenda
- Executing all convention contracts and agreements
- Selecting keynote speakers, honorees and award recipients
- Approving the convention theme, poster and logo(s)
- Approving the Call to Convention booklets and promotional flyers
- Approving convention fees, expenditures and revenue-sharing agreements
- Approving the final convention program booklet
Article X: Resolutions
Definition: For Association purposes, a resolution shall be defined as a formal expression, intent, belief or position to be considered by the Association, adopted by the voting membership, generally at the designated annual convention, and which provides for action or the direction in which the Association shall move toward. All resolutions must express that which is within the scope of the goals and objectives of the organization.
Submissions: All proposed resolutions shall be submitted by NIEA members in good standing during the year or before the annual convention with a deadline of at least fifteen (15) days prior to the beginning of the next annual convention. A proposed resolution with names, addresses and phone numbers of the resolution sponsors shall be submitted to the NIEA Resolutions Committee at the designated office of the Association. Emergency resolutions to be considered at the annual convention must be submitted to the NIEA Resolutions Committee no later than twenty-four (24) hours prior to the last NIEA general membership meeting to allow for adequate screening and presentation to the membership for voting.
Procedures: The NIEA Board of Directors by recommendation of the NIEA Resolutions Committee shall adopt uniform procedures related to the formal submission and consideration of proposed resolutions. Such procedures shall be made known to NIEA membership through the Association newsletter and/or call to convention booklet.
Adoption: All resolutions duly adopted by the NIEA membership shall be signed by the NIEA President and disseminated to the appropriate agencies for action on the issue(s) or concern(s) addressed by the resolution. Any resolution not recommended by the board to the voting membership shall be returned to the sponsor(s) with an explanation of reason or reasons why such action was taken.
Disposition: The designated office of the Association shall maintain a record and publish by title all adopted and rejected resolutions for dissemination to the NIEA membership, for appropriate organizational follow-up and for future reference.
Article XI: Amendments
All By-Laws of the Corporation shall be in conformity with the provisions of the NIEA Constitution. If and when the constitution is revised or amended, the NIEA Board of Directors shall cause a concurrent revision or amendment to these By-Laws if applicable. By-Laws may be revised or amended by a majority vote of the ballots cast at the annual convention.
Amendment Process: Revisions or amendments of the NIEA Constitution and By-Laws will be implemented according to the following procedures:
- Any person proposing to revise or amend the NIEA Constitution and By-Laws shall be a NIEA member in good standing.
- The specific wording of a revision or amendment must be submitted in writing to the NIEA Board of Directors. The NIEA Board must by two-thirds (2/3) vote approve of the presentation of the proposed revision or amendment to the NIEA membership for consideration at the annual convention.
- NIEA members in good standing have the option of presenting for membership consideration any proposed revision or amendment by a petition signed by NIEA voting members totaling not less than fifty (50) of the NIEA voting membership at least thirty (30) days prior to the annual convention. Such petition shall be filed with the NIEA Secretary after which the NIEA Board shall direct that the proposed revision or amendment be submitted to a vote of the NIEA membership at the annual convention.
- An NIEA Constitution Committee will be established to implement the process for presenting a proposed revision or amendment to the NIEA membership. A written notice of the proposed revision or amendment shall be provided.
- Voting on the proposed revision or amendment shall take place at the annual convention. A NIEA Constitution Committee will be responsible for tabulating the official votes and for reporting the voting outcome to the NIEA membership.
Effective Date: Any duly-adopted revision or amendment to the NIEA Constitution and By-Laws shall become effective at the first NIEA Board of Directors meeting held after the conclusion of each annual convention.
Certification of Amendment(s): All duly amended By-Laws shall be certified upon the signature of the President following the convention during which the By-Laws were revised or amended.
Amended this 29th day of October, 2011 at the annual National Indian Education Association convention in Albuquerque, New Mexico.
Signed: Mary Jane Oatman-Wak Wak, President (2010-2011)
National Indian Education Association